Construction support · Sample

The RFI log — every question, every answer, every timestamp.

From the moment a permit is submitted through Certificate of Occupancy, every question — from the City, from the GC, from an inspector — gets logged with a timestamp, an owner, and a resolution. The thread below is anonymized from a real project tracker. Names, permit numbers, and addresses have been redacted; timestamps and subject matter are real.

Project · 72 comments · Active

Comments (72) · newest first

APD project coordinator
2026-01-21 · 12:59 PM
follow-up
Following up on the City plan-review comment regarding the layout at the rear-back door of Suite [redacted]. To proceed, we may likely request a current photo of the area outside the door and clarification on existing conditions outside the exit — path of travel, clearance, site elements. This helps us verify and update the plans to comply with the City's requirements. Let us know when you have a moment.
APD project coordinator
2026-01-15 · 07:15 AM
rfi
We've received and reviewed the City plan-review comments. One item asks us to reflect the layout outside the rear-back door exit. For your reference, attaching a screenshot of the City's comment along with the door in question. Please review at your convenience and let us know if you have any questions or additional input so we can proceed accordingly.
APD project coordinator
2026-01-13 · 09:46 AM
status
Plan-check comments received from City portal. Building permit reference [redacted] · A/A · Suite [redacted] · Status: under review. Comments distributed to designer and GC; response targeted within 7 business days.
APD project coordinator
2025-12-15 · 01:20 PM
submittal
Permit application submitted to the City. Reference: 25TMP-[redacted]. Status: pending fees to settle and finalize the application. Email confirmation logged in the project tracker.
APD project coordinator
2025-12-15 · 12:36 PM
document
GC license documentation received and uploaded to the City portal. License-exemption form filed under the registered contractor's statutes. Asset filed under '/permits/[project]/gc-license/' for retrieval at inspection.

67 earlier comments · sample shows the 5 most recent

Why we log everything

An RFI log is the difference between a project and an audit trail.

01
Response SLA — under one business day
Every comment from the GC, AHJ, or client gets an acknowledgement within one business day. The acknowledgement names the owner of the response, sets the expected delivery date, and lands in the same thread so nothing splinters across inboxes.
02
Status visibility
The client and GC see the same thread we see. There's no 'I'll have to check with the team' moment — the project status, the open items, and the next milestone are visible in one place. Most disputes between owner and contractor start where the paper trail ends; the log makes the paper trail the default.
03
Inspector-ready file
When an inspector shows up and asks 'who approved this layout change?' or 'when did the floodplain form get filed?', we hand over a single timestamped log. License documents, AHJ correspondence, plan revisions — every artifact is anchored to the comment that authorized it.
04
Closeout
At Certificate of Occupancy the full thread is archived to the project file and a copy is delivered to the owner. If the building gets sold, or a future TI references this scope, the log explains every decision that was made between submittal and CO.